Re: Your letter dated (this can also be used as a subject line, see Dixie’s comment under the subject line below) Dixie says you can also refer in the reference line to the letter you are replying to, if you wish. This means it is typed to the right of the center in the modified block and indented business letter layouts. The reference is typed on one or two lines, immediately below the date. Or sometimes you can include the reference line in your letter to refer to the information specifically requested by the recipient, such as a job reference or invoice number. This is what they put in the reference line. Some companies, especially big ones, Dixie says, have a system of tracking letters by chronological numbers, employee initials, department codes/numbers or whatever else they choose. In the letter below you can see most of them. As always, use your own judgement in deciding which of them your letter can’t do without. These are more specific elements that you use only when you need them, some of them are even interchangeable. That’s when you needĪ Business Letter Elements and Spacing Gameĭixie invites you to check out a fun game for practicing line spacing after each major element in a business letter. However, you probably realize that sometimes it is not enough. The above are parts of a standard business letter, and you could have professional business letters using just those. Letterhead (can be substituted with a return address in an individual to business letter) Here Dixie would just like to list the links to them for you so that you could have a business letter outline in one place: Dixie does provide some peculiarities pertaining to the use of major business letter elements, you can find them on the full block business letter page, together with a sample image of a letter that includes all of them (except for a letterhead). They are more or less the same in different countries. Major elements of a business letter are something most humans and cats are familiar with.
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